What Exactly is E-Commerce Accounting & Its Importance in E-Commerce Business?

What Exactly is E-Commerce Accounting & Its Importance in E-Commerce Business?

Ecommerce accounting is acquiring, organizing, analyzing, and reporting financial data for a business. It entails a variety of accounting chores for your online firm. 

It also necessitates eCommerce bookkeeping, which saves and arranges all financial records. 

Ecommerce accounting is critical for three reasons:

Evaluating the firm's health, establishing financial projections, and paying tax duties. 

If you are new to e-commerce accounting, you must first determine your business type. Then select an accounting technique (cash or accrual).

Ecommerce Accounting Business Account Types

The following are the major business account types in e-commerce accounting:

Checking Account:

A checking account restricts the number of cash deposits made in a given period, usually a month. 

Yet, it offers various advantages, such as easy access to funds. 

A checking account often provides lower interest rates than other account kinds. And you are optional to maintain the smallest amount.

Savings account:

Such an account can be in use in e-commerce accounting since the money in the account earns interest. 

It could be a savings account you hold away if your company needs money in an emergency.

A savings account will have some restrictions, such as the amount you can withdraw. 

You will have to pay taxes on the interest you earn.

Money market account: 

It is an alternative for people who desire the benefits of checking and savings accounts. 

It has some restrictions, such as a monthly withdrawal limit of six, but it has many advantages. 

If you deal with huge sums of money,

this can be a smart account to consider because you can earn a large interest on deposited funds.

Certificate of deposit (CD): 

A CD is a form of savings account. 

You can deposit money for a set period, which could be months or even years. 

When doing this, you can earn large interest rates, but the money must be kept until the maturity date. 

It charges a fee if you wish to withdraw the deposited funds in advance.

Importance of Accounting in E-Commerce Business

eCommerce businesses use a consistent approach for taking orders, selling products, and distributing goods. 

The following are the steps in this method.

1. Purchasing Wholesale Products

  • The most successful eCommerce store begins by purchasing goods. 
  • From a variety of providers. 
  • Yet, you will pay the bill when delivering the things or after a short period.  
  • You may pay after getting a statement from the supplier in some states.
  • So, accounting has a function to play.

2. Customer Purchases

  • It is one of the most important importance of accounting in e-commerce business categories for a business owner. 
  • Customers sell things from your online store. 
  • The majority of the time, all orders are in place utilizing a shopping cart application.  
  • The application is in link to your inventory, allowing the customer.
  • To double-check his order.

3. Check-Out by Customers

  • When a customer completes their order, they fill out an online
  • Form with their address and the remaining information. 
  • You might even get paid at this point.

4. Orders Completed

  • After completing client orders, you begin packaging and preparing.
  • For delivery from one location to another. 
  • You may now notify your consumers by SMS or email that their ordered things are on their way.

5. Orders for Shipping

Ecommerce accounting is critical for three reasons: 

HQ to the buyers. 

If your payment needs to be more obvious, you can remind them or inform them of your payment policy. 

Some owners handle delivery payments.

An owner must complete procedures for each of the actions to track total income, expenses, etc.

As a result, eCommerce accounting is critical to the expansion of the business. 

In this technological age, you can get help from several eCommerce accounting software.

Read more,

Bookkeeping Services

Financial Accounting Advisory

Virtual Accounting Services

How Can Accounting Software Help You Grow?

Accounting plugins can help your organization in a variety of ways. 

  • We'll explain why you should use one of them in this section.
  • Endless Financial Monitoring Saves Time
  • Management of Cash Flow
  • Scalable Solutions Reduce 
  • The Number of Errors
  • Invoices generated by computer
  • Statements with Implications
  • Tracks for Organizations that are Clean and Tidy 
  • Record the Advantages of Mobility
  • Simple Tax Calculation


1. How can I ensure that the financial data I receive is correct?

Making sure your Chart of Accounts and Item List are set up is

 crucial when building your business's accounting foundation. 

Every business is unique, but the following aspects are critical:

Income Accounts – Before you begin downloading orders, make sure the Sales (Income) accounts are defined. 

Consider using sub-accounts for your primary sales account or classes (in Premier or Enterprise) to split product sales by type if you wish to track sales by distinct product lines of business or product categories.

Cost of Goods Sold – Like Sales, if you want to divide product costs by kind, utilize sub-accounts or classes to do so. 

Furthermore, any charges associated with the goods (for example,

 shipping costs) should have their sub-account.

Sales Taxes – This is a topic for another day, but make sure you're

 recording sales tax and having the reporting in place to ensure

 accurate sales tax reporting. 

Because each state is different and the laws are changing, you

 should seek counsel from a local CPA or another reliable source.

To Begin With, Importance of Accounting in E-commerce  business Tasks, with all your tools in place, let's look at the important accounting  chores you'll need to complete on a weekly/monthly basis:

  • Sort all transactions into categories.
  • Keep a business budget.
  • Maintain tax compliance.
  • Differentiate between returns and chargebacks.
  • Maintain accurate records.

2. What are some important accounting tasks?

  • Sort all transactions into categories.
  • Keep a business budget.
  • Maintain tax compliance.
  • Differentiate between returns and chargebacks.
  • Maintain accurate records.

3. What Will You Need to Begin Accounting for Your Ecommerce Store?

Whatever accounting system you choose first, you must have three things ready:

  • Tax identification number for a business.

If you are a company or a partnership, you must apply to the IRS for an Employer Identification Number (EIN). 

It is a unique 9-digit identity for your company that will be in use in all tax records. 

You can apply for it online and receive it by email right away. 

Sole proprietors can do the same thing with their Social Security Number (SSN).

  • Open a business bank account.

The first golden rule of accounting is to keep your business and

 personal finances separate. 

Create a separate business bank account for your online store. 

Set up commercial versions of popular payment apps (e.g. PayPal). 

Also, make certain that you do not spend any money from your

 a business account on personal expenses (unless these qualify as deductible business expenses).

You can, but use funds from your account to cover business expenses. 

You can then deduct them as "out-of-pocket" expenses. 

Once again, this should be in consideration for fair corporate spending. 

Otherwise, you risk regulatory scrutiny.

  • Financial software.

Accounting software and online services can save you a lot of time

 when it comes to sales tracking, cost management, and report preparation.

That is why they are in use by 50% of small firms.

4. What are the few Accounting Types?

Accounting is quite divided into several sorts, the most common of which are as follows:

  • Cost accounting 
  • Financial Accounting 
  • Management Accounting 
  • Tax accounting
  • Forensic Accounting

       Contact Us for Bookkeeping Services Outsource Accounting ServicesVirtual Accounting ServicesAccounting Service For Startups , ESOP Services , GST Services  in Delhi, Noida, Gurgaon, and all across India: write to us at accounts@especia.co.in. Or Call On :(+91)-9711021268 +91-9310165114

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