Whatever stage of your eCommerce business you are in, bookkeeping and accounting are two of the most important factors determining your long-term success.
Things can quickly go wrong if you don't have a good eCommerce bookkeeping and accounting system in place.
Uncertain tax rules and the exciting growth opportunities provided by the internet are just a few of the reasons why bookkeeping and accounting are critical for eCommerce firms.
This article explores how to use good bookkeeping and accounting methods to ensure the success of your eCommerce business.
Implementing the techniques mentioned in this article allows you to substantially minimize the stress you face as a growing firm while also ensuring you comply with all tax rules.
Fully Accountable believes that eCommerce enterprises should be able to access bookkeeping and accounting services.
Real-time reports, detailed data analysis, and comprehensive financial forecasts are critical components of your total performance.
What Is the Difference Between eCommerce Accounting and Bookkeeping?
Ask every eCommerce business owner about their least favourite aspect of running their company.
Most people will respond with a single word: accounting. However, most small business owners attempt to do their accounting.
But what are the distinctions between bookkeeping and accounting?
At this point, bookkeeping is no longer about performing routine chores. It's far more complex than that. It contains the following items:
- Reconciliation of accounts
- Financial statements
- Payroll administration
- Management of payables and receivables
Accounting becomes more complex as an eCommerce company grows. Because the internet's business environment is new and continuously changing, it is more difficult to analyze financial records and forecast for the future.
Accounting responsibilities include the following:
- Creating and revising entries
- Audits of financial data
- Tax preparation and reporting
- Reporting and financial reporting
- Risk assessment and financial forecasting
- Preparation of financial statements
As you can see, building an eCommerce business is thrilling, but it also entails a lot of responsibility.
Growth may soon become a nightmare if the proper accounting procedures are not in place.
What Are the Various Types of Accounting for eCommerce Businesses?
There are two types of accounting for eCommerce businesses: cash basis accounting and accrual accounting.
1. Cash basis accounting
As an expense, cash basis accounting records transactions as they enter or leave your account.
The transactional data saved in all of your payment methods and accounts is reflected in your books.
Cash basis accounting is ideal for eCommerce businesses in their early stages due to its simplicity.
You keep track of money transactions in your What Are the Different Accounting Types for eCommerce Businesses?
For eCommerce enterprises, there are two types of accounting:
cash basis accounting and accrual accounting.
2. Accrual accounting
It is the practice of recording transactions in accounting books as they occur, even though payment for the relevant good or service has not yet been made or received.
This method is more suited for determining the company's financial health.
Let us first define the term "accrual" to grasp accrual accounting properly. An accrual entry is made in the books of accounts to reflect income or expenses paid in cash.
Despite the drawbacks of accrual accounting, it makes sense for an eCommerce entrepreneur to employ this system.
This is because cash basis accounting is only permissible for businesses with an average annual growth receipt of less than $5 million. So, if you intend to grow your business, the accrual technique is in your future.
Why is Bookkeeping and Accounting Necessary in eCommerce?
Whether you sell on Etsy, Amazon, or Shopify, you need a reliable financial system.
The following are a few of the primary advantages of implementing a dependable eCommerce accounting system from the outset.
The Benefits of Cash Accounting
There are numerous reasons why businesses prefer cash accounting to accrual accounting. The key benefits of cash accounting are as follows:
1. Process simplification: Cash accounting is a simple approach to keeping track of a company's income as it enters or exits your bank account.
This strategy allows small businesses to track their transactions without requiring a significant amount of bookkeeping effort.
2. Income taxes: Under cash accounting, a company only pays income taxes when it receives them.
In November, for example, you send an invoice to a customer. If they don't pay until January, your company doesn't have to pay taxes on that income until it arrives in its bank account.
Depending on the company's fiscal year, an accountant may record the transaction during the next tax year.
The Benefits of the Accrual Method
Choosing the accrual technique has various advantages. The key benefits are as follows:
1. Accountability: While this accounting needs more labour-intensive bookkeeping, it more exactly depicts the amount of money generated and spent by the company over a certain period.
2. GAAP compliant: This method adheres to the Generally Accepted Accounting Principles (GAAP), the guidelines that accountants in the United States use while generating financial statements.
If a company's revenues exceed $25 million, it may not need to change its accounting technique.
The disadvantages of cash accounting
While cash accounting is the most basic of the two accounting methods, it has several disadvantages. The most well-known disadvantages are as follows:
Cash accounting does not always accurately represent a company's incoming revenue or outgoing expenses because transactions are recorded when a payment or invoice is received.
For example, the company may appear to have a profitable month in your books, but the income collected may result from an effort from the prior month.
There is no receivables or payables record: It can be challenging if a client does not pay invoices on time since there are no accounts receivable or payable records.
Disadvantages of the accrual technique
The following are the most typical drawbacks of accrual accounting:
1. Complex tracking: Because corporations record revenue before receiving cash, cash flow is tracked separately. This can make implementation difficult and costly.
2. Short-term financial inaccuracy: Accrual accounting does not provide the most accurate picture of a company's short-term finances since revenue or expenses can be recorded before cash or invoice is received or paid.
Monitoring the company's cash flow is critical because your records may reflect a significant cash reserve when the bank accounts are empty.
1. What are the types of eCommerce accounting?
Two types of eCommerce accounting are cash and accrual accounting.
2. What is Cash accounting?
Cash basis accounting captures transactions as they enter or leave your account as an expense. Your books reflect the transactional data saved in all of your payment methods and accounts.
3. What is accrual accounting?
Accrual accounting may appear puzzling at first glance when your account for current and future obligations; accrual accounting portrays your monthly business income more realistically and allows for more accurate financial projections.
4. What are accounting responsibilities?
Creating and revising entries
Audits of financial data
Tax preparation and reporting
Reporting and financial reporting
Risk assessment and financial forecasting
Preparation of financial statements.
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