Methods to Export Accountant Data from Quickbooks

Methods to Export Accountant Data from Quickbooks

Going through Ledgers, posting in logbooks, and extracting data from excel sheets is a thing of the past. 

Apps like Quickbooks have revolutionized accounting data storage, transport, analysis, and extraction. 

It is a one-stop solution for all your accounting-related problems, and the user experience is top-notch. 

This software is your accountant, and one can easily enter, study and export data using the application. 

All your transactions, bills, lists, statistics, and business information are securely stored, and one can easily export them any time they want.

You can run your whole business without any fuss using this accounting software. 

Your accounting data is stored on the cloud, and you can perform various functions like:

  • Track your sales
  • Analyze monthly or annual expenses
  • Create invoices 
  • Visualize your progress through bar graphs, pie charts, etc.
  • Synchronize your bank account and track transactions
  • Use as your mobile wallet
  • Export or import data 
  • Send documents 

All these functions are user-friendly, and all your queries are answered if you're stuck somewhere. 

The customer support services are on their toes 24×7. It simplifies accounting and data migration saving your time and effort. Several different services are offered in different subscriptions per the user's requirement.

As we are aware of the fact that business is a number game. There is a huge value in numbers, statistics, graphs, and other relevant data. 

Transactions, bills, tax returns, and data registration have to be done regularly. There is always a need for data export or migration from one place to the other.

Quickbooks has got your back in data export and extraction too. Exporting and importing data from Quickbooks accounting software is just a matter of a few clicks, and your data reaches its destination. 

One may easily export or import data from Excel and other data storage modalities. 

There are various reasons that businesses require quick data export like

  • Remove old files and create new ones
  • Make changes to lists and reports according to amendments in the company’s norms.
  • Data transfer for investment-related purposes. 
  • Creating a backup in your device.
  • Report your transactions or file income tax returns

How to export Data from Quickbooks online?

The information includes a wide range of prospects such as accountant data, specialized reports, files, personal information, transactions, etc. Let’s find out how to extract your data in different forms. 

You can use the exporter tool to transfer your data of reports and lists in your Quickbooks account to excel. The steps you’ve to follow are:

  1. Tap on the settings icon(gear) in your Quickbooks account. 
  2. Select Export data under tools.
  3. Now, choose the data range you want to export in the reports tab. These include various options like
  • Profit and loss
  • Transactions
  • Reports 
  • General Ledger
  • Journal 
  • Balance sheet
  1. When the Export data tab opens, go to the lists tab and select suppliers, employees, and customers.
  2. Select all the dates or choose any period of time you need reports of.
  3. Click on Export to Excel.

And all the reports and lists you've selected will be transferred to your Excel in an organized and listed manner. 

If you have troubleshooting in any of the above steps, you can contact Tele customer service and resolve your data migration-related issues.

How do I export my files from Quickbooks to my device?

 The steps you need to follow:

  1. Go to your Quickbooks account and open the Files Menu.
  2. Select Export data under the tools tab.
  3. Go to lists, select Lists to IIF files, and click the OK button.
  4. Select the location you want to save your files on your device, and your files are transferred to your device.

How do I export Non-posting transactions and attachments?

This data is focused on finance prospects like bills, receipts, invoices, balances, etc.


  1. Go to the gear icon, and under lists, select attachments
  2. On this page, select the desired attachments.
  3. Select batch actions and export.

Chart of Accounts

  1. Click Business overview and select reports.
  2. Browse for the account list on this page.
  3. Then select export and click export to excel

Purchase Orders

  1. Go to Bookkeeping and select Transactions
  2. Select the filter and under type, choose Purchase orders.
  3. Select the range of dates you need files from.
  4. Click on the Export to excel icon.

Customer statements

  1. Follow the same instructions as the chart of accounts and select customer statementsin the bookkeeping tab.
  2. Select Filter, and under type, select customer statements.
  3. Filter the desired dates and apply.
  4. Tap on the Export to excel icon.

One can also reach out to third-party sources for data transfer from the software to Tallyprime software.

How to migrate Quickbooks data to Tallyprime?

The migration of data from Quickbooks online to any other software is not recommended in general. 

You may export the required data to excel through the exporter tool and then upload it to your desired platforms like Tallyprime You can find other third-party apps to transfer your data.

To do so,

  1. Go to the left panel of your Quickbooks online, and click apps.
  2. Click Find apps.

You may browse through different apps to transfer your data.

Data Import

Importing your data to Quickbooks online is QuickBooks's first step in accounting. 

One can perform this task from various sources such as excel, Tallyprime, etc. The data you may import include:

  • Bank transactions
  • Chart of Accounts
  • Information on customers and vendors
  • Statistics 
  • Information regarding products and services

Although the data import needs to be done properly, each spreadsheet should be organized in a particular order. 

Make sure it is in the order of:

  1. Customers 
  2. Vendors
  3. Products and services
  4. Invoices

This ensures a proper organization of data from the software and maintaining accounts.

Importing and exporting data in Quickbooks Online software is a smooth and user-friendly process. 

Hope this article answers all your queries regarding the extraction, migration, and transfer of your data from Quickbooks Online.

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