What Is Quickbooks & How to Download Data from Quickbooks

What Is Quickbooks & How to Download Data from Quickbooks

QuickBooks was founded by Intuit, which is an American financial Software development company. QuickBooks is designed to assist small and medium-sized businesses. Initially, QuickBooks was just a simple app with limited features, but it has been updated over the years. 

The organization of the accounting data is taken care of by Cloud. The app also makes sales tracking easy, and you can create and send invoices at your convenience. 

Many emerging and successful entrepreneurs have used QuickBooks and have received its fruitful results. 

The product is available in different markets, and its specialization depends on different countries. 

The Canadian, British, and American versions have unique tax calculation needs per region. 

How to download files from QuickBooks?

Step 1: click on the gear icon of the app, located at the top right, next to the help option.

Step 2: Then look for the heading "TOOLS" under that, you will find an option called import data.

Step 3: There will be a tab for reports; click/select the range of data you want for your purpose.

Under the REPORTS option, you will get General Ledgers, Profit and Loss, Balance Sheet, Trial Balance, and Journals. Under the LISTS option, you will get the Customers, Suppliers, and Employees.

Step 4: then click on the option that would appear “export to Excel”

Step 5: After downloading the zip file, open the zip file and have a look at the necessary data you have retrieved from your application.

Step 6: save the data in a new folder or upload it to another file so that you can use the records for future reference.

The best thing is that the forms, lists, and reports have download options in QuickBooks, which make it way easier to keep track of all the necessary data that can be saved on your computer. 

If you are looking for a continuous data backup, many good apps in the QuickBooks store provide continuous backup. 

Your Business should have a helpful app like QuickBooks, which makes your work easier and more convenient in many ways. 

It is manageable, organized, and precise. You can view your profits and loss margins, make further business decisions, and monitor your sales. QuickBooks keeps a record of your expenses and tax-related issues. 

Retrieve the files and data from Quickbooks:

Step 1: First, you need to transfer the data to a QuickBooks file on your desktop– this option is probably only available for people who invest in the app for further advanced options. You need to buy the QuickBooks software, which will provide in-depth details for data analysis in the future.

Step 2: Downloading Internet explorer is essential if you do not have it available on your desktop.

Exporting the data from QuickBooks

Step 1: First and foremost, you must log in to your QuickBooks via Internet Explorer. 

Step 2: As mentioned earlier, you must click on the Gear icon on the top right.

Step 3: You need to select the export data option available once you click on the gear icon.

Step 4: You will then click on the text "Learn more", which will be right under the Moving to QuickBooks Desktop icon

Step 5: there will be further systematized information and instructions under the "learn more" option. Go through it carefully before downloading the lists and exports.

In case you need more assistance regarding the functions and usage of QuickBooks, you can go to the following websites for help and searches

Steps to follow if you are planning to take a backup QuickBooks Desktop to USB

Step 1: Firstly, insert the flash drive into your computer 

Step 2: Open the computer files after launching the QuickBooks application

Step 3: After which, you will have to select the file and create a backup option.

Step 4: Finally, select the local backup and the necessary options at your convenience. 

Once you open the Application after downloading, you must select the version per your country and business needs. 

The best option is to archive the data you receive from QuickBooks into your computer in an excel sheet or Transfer Accounting Data from Quickbooks to Excel.

Features of Quickbooks Software

1. Cloud Accounting

You will have the ability to access your accounts and manage your business with utmost efficiency. Stay organized anytime, anywhere via the help of your computer, mobile, or tablet.

2. Online Banking 

The online banking transactions and statements will automatically be notified to you 

3. Cashflow Management 

The payments of cash and bills from your business vendors are taken care of by the automatic schedule programmed within the app.

4. Invoicing 

Helps to create well-organized and detailed invoices for your customers in the market.

5. Multiple users

Your books can be controlled and managed by not only one but many people. You can share it or invite your accountants and collaborators.

Many emerging and successful entrepreneurs have used QuickBooks and have received its fruitful results. 

QuickBooks has been used by businessmen and entrepreneurs all-round the globe for business administration, business research, bookkeeping, and accounting purposes.

Here are a few things that you need to know before you plan to move forward with QuickBooks:

1. QuickBooks can be run off an external hard drive. However, the QuickBooks program on the desktop does not load any data files into the memory. That is why it mainly requires managed connection and Ôlive for its database.

2. Check your hard drive beforehand. QuickBooks needs a minimum of 1GB of storage space to run and install. It also requires an extra 2.5 GB for its peak level performance. So, it is important to consider how much space it will require beforehand.


Quickbooks is an amazing software for accounting but it removing its services from India next year.

So it is very important that you must download all your important data and save it or move it to some other software.

Once Quickbooks become inaccessible it is very difficult to retrieve data from this software.

Contact Us for Bookkeeping Services Outsource Accounting ServicesCFO ServicesESOP Services  in Delhi, Noida, Gurgaon, and all across India: write to us at accounts@especia.co.in. Or Call On :(+91)-9711021268 +91-9310165114

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