Bills Receivable - Meaning, Types And Format

Bills Receivable - Meaning, Types And Format

Before starting with anything, let us know what a bill is; a bill is nothing but the amount payable for the servicer or goods provided. 

For instance, if a certain company provides me with some goods that I had asked for, then the amount that they will get from me for the goods provided is the bill receivable, and the amount that I will have to pay in return for the goods I received is the bill payable.

When a vendor sells certain products to a consumer on credit, a bill of exchange, known as a bill of receivable, is created.

It is documentation that assures the seller that the buyer will pay the agreed-upon sum on the specified future date. 

In most cases, the seller creates it, and the buyer and seller both sign it, agreeing to the terms and circumstances stated in the bills receivable.

  • He can keep the bill until it matures and then collect the money from the drawee.
  • He can sign the bill in the name of his creditors.
  • He can get a bank to discount the bill.
  • In layman's words, it is a legal agreement between a seller and a buyer to collect a debt.

Definition of Receivables

Till now, we have had an overview of what they are bill receivable, i.e. a general introduction about them; now let us define them properly. 

Receivables, also known as accounts receivable, are debts a company's customers owe for products or services that have been used or provided but have not yet been paid for.

Receivables are formed by extending credit to clients and are recorded as current assets on the balance sheet. 

Because they may be used as collateral to get a loan to assist in paying short-term commitments, they are classified as liquid assets.

Receivables are part of a company's operating capital. Effective receivables management includes swiftly following up with customers who have not paid and, if required, examining payment options. 

This is significant since it offers more funds to finance operations while also lowering the organization's net debt.

Let us know the receivables in detail

To increase cash flow, a firm might cut the credit terms of its accounts receivable or delay payment of its accounts receivable. 

This reduces the company's cash conversion time, or how long it takes to convert capital assets, such as inventories, into operating capital.

It can also sell receivables at a discount to a factoring firm, which will then collect the money owing and carry the risk of default. This arrangement is known as the financing of receivable accounts.

Basic analysts examine many statistics to see how well a firm offers credit and collects debt on that credit. 

The receivables turnover ratio must be the net value of credit sales for a given period divided by the average accounts receivable for the same period.

The average receivable accounts are computed by adding the value of the receivable accounts at the start of the period to the value at the conclusion of the period and dividing the amount by two.

The days of unpaid revenue (DSO), or the total number of days it takes to collect payments following a sale, is another measure of the company's ability to recover receivables.

Types of Bill Receivables

There are mainly five types of bill receivables:-

  • Creating Bill Receivable

You may produce payments receivable on your own using the bills receivable window, or you can modify a finished bill for an invoice receivable inside the transactions window. You can utilize the concurrent application for bills receivable batch creations or the concurrent application for bills receivable transaction batches. Unsigned, signed, and purchaser-issued payments receivable can all be created.

  • Remitting Bill Receivable

You may send payments received to the financial institution or factoring employer using the Remittance window. Choose whether to consider remittances with or without recourse—print payments receivable as necessary for the financial institution or your records. Run the bills receivable risk and maturity application and the documentation to utilize receipts and cast off risk on remitted payments calculated with the recourse. Additionally, use the incoming API to automate the arrival of the remittance batch.

  • Managing Bill Receivable

Use the management window for the bills receivable portfolio as an evaluation tool, and log changes to a payments receivables transaction. An invoice receivable's purchaser attractiveness might also be recorded. Endorse an invoice, manage risks associated with factoring payments, designate an invoice as outstanding or contested, or cancel an invoice. Retrieve an invoice from the remittances batch, exchange one invoice for another, put or remove an invoice on hold, and see invoice data, including the current status. Examine the life cycle of events for each invoice and use folder capacity to meet your assessment needs.

  • Bills Receivable in Balance Sheet

Short-term payments receivable- invoices due within twelve months from the balance sheet are classified as cutting-edge assets on the balance sheet. Long-term payments receivable- invoices due beyond a year from the balance sheet are classed as non-current assets on the balance sheet.

  • Accounting or Magazine Entries on Payments Receivable

Consider recognizing the magazine entries on payments receivable. X Limited sells Y Limited products for above Rs. 5,000. Then, X Limited collects a bill receivable of Rs. 5,000 from "Y" Limited to be paid in months.

There is a general term often used, i.e. discounting. Let us have a brief about discounting.


A merchant who needs money right away. If the seller is unwilling to wait until the maturity date of the bills receivable, he might get the bills receivable reduced from the bank. 

Of course, there will be certain costs associated with discounting. Cash, on the other hand, will be easily available to the company. 

The consumer who had accepted bills receivable now had to pay the entire amount to the bank once the bill was discounted. 

As a result, when the bill matures, the original customer/drawer must make a payment to the bank.

How to get the Bills Discounted by the Bank?

We understood discounting. Now, let us look at how we can get our bills discounted. If a seller needs cash or has an emergency demand, he can contact the bank for bill discounting if he has a bill receivable. 

He will request that the bank support him by discounting the bills he possesses. The bill will be discounted if the transaction meets the bank's different financing conditions. 

After deducting some amount for discounting costs, the remainder of the money will be remitted to the seller against those invoices. 

Furthermore, in order to get this money, the seller must endorse all of the notes in favour of the bank. Furthermore, at maturity, payments will be made straight to the bank from the drawer of the bills.

How are Bills Receivable Endorsed?

Bills Receivable, as previously explained, are handled as a negotiable instrument. 

As a result, the parties can utilize these to discharge their responsibilities by supporting the invoices. 

As a result, in order to discharge his responsibilities to his creditors, a seller might pay them off by endorsing these invoices in his favour rather than paying the debt in cash. 

So, instead of the original drawee/supplier, the original customer/drawer of the bill must pay to the supplier/party in whose favour the bills have been endorsed.

What happens if bills receivable are not paid?

There is always a scope for such a scenario, and you might be willing to know, so let us look. If a bill receivable is not paid before the due date, it is considered dishonoured. 

When a bill of exchange is dishonoured, the money owed by the client is moved back to the account receivable account. 

The consumer is responsible for any additional fees that the company must pay.

The following entry is made on the vendor's breach of the bill of exchange:

Account receivable is a type of receivables account. Cr. Charges Cr. Dr Bill Receivable Cr.

When a bill is returned, the amount owed is shifted from bills receivable to accounts receivable, although the amount is still recoverable from the consumer.

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Bills receivable are commonly remitted in series and utilized for consistent short-term finance. 

A private account is a type of payment receivable account. The novels are arranged chronologically. 

When there are a lot of transactions in an organization, keeping day books comes in helpful. Books are now utilized to post character exchange receivable debts.

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FAQs Related to  bills receivable

1. How to create bills receivables?

Directly from the bills receivable window, you may produce payments receivable. Change a finalized bill for an invoice receivable inside the transactions or create payments receivable in batch to use the bills receivable transaction batches or the bills receivable batch creations concurrent application. Payments receivable can be made whether they are unsigned, signed, or issued by the buyer.

2. How to make transactions for bills receivable?

To prepare bills receivable transactions, we must:

-Customers should be prepared.

-Assign receipt methods to invoices to be received.

-Examine the qualifying transactions that are necessary for a batch of invoices to be received.

-Create a client bank account.

3. What takes place whilst payments receivable are dishonoured?

The bill receivables are dishonoured if the equation is not resolved by the designated due date. The amount owing through the buyer is again moved to the account receivable account upon dishonour of the invoice of change. Any additional fees paid through the commercial activity are the buyer's responsibility.

4. What is the difference between signed and unsigned bills receivable?

Before you can finish a signed bill and make it available for remittance, you must first have approval from the customer drawee.

You may generate an unsigned invoice receivable without the necessary information through the buyer drawee. An unsigned invoice receivable itself will become the documentation necessary to assert repayment. Uncheck each issued and signed through drawee choice to produce an unsigned invoice receivable transaction type.

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