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Bookkeeping Services | Bookkeeping Services Outsourcing | Bookkeeping Services Online

Bookkeeping simply means keeping records of a company’s finances such as Sales, Purchase, Expenses etc.

Bookkeeping means the process of recording all the financial transactions in an organised accounting manner over a fixed period of time. 

bookkeeping services online can also relate to recording techniques for a company which will help in managing good finances. 

What is Bookkeeping & Bookkeeping Services?

bookkeeping services for small business of large business usually provide a wide approach that develops and maintains your company’s complete financial process and management. The information is required by management, regulators and investors. 

Also, it is a legal requirement for any business to maintain an appropriate book of accounts to ensure that all relevant taxes are paid and tax filings are on time. 

In bookkeeping, financial transactions are recorded in an accounting system and reports are generated.

It is important to note, however, that many smaller businesses do not have comprehensive accounting departments and require external bookkeeping services.

Get your business with bookkeeping services through a network of business experts and chartered accountants across India. 

The Role of Bookkeepers in Bookkeeping

The bookkeeper serves a very  important part in bookkeeping. The major function that bookkeeper performs is to make sure that all the bills are paid on time, transactions are being recorded correctly, payrolls are running on time and filing of taxes are done correctly. 

Nevertheless the role can differ greatly from business to business. In short, bookkeeping services outsourcing are responsible for recording everyday financial transactions and maintaining accurate ledgers. 

They are also tasked with monitoring expenses of the office, maintenance of records and paying the vendor invoices.

The Procedure of Bookkeeping

Bookkeeping involves  four basic.  These four steps are:

Step1- During the occurrence of a transaction there is some paperwork involved like invoice, receipt and a credit note. The original document must be kept in a place where it can be found easily when needed. 

Step2- Writing down the original journal entries that debit and credit the specific accounts. The details in the original paperwork are written down in the “ original books of entry”. These records are called petty cash books, sales book, purchase book and cash book.

Step3- Recording entries to ledger accounts. The details recorded in the books of the original entry are then moved to the ledger. It records all credit and debit in the business operations.

Step4- Accommodating entries at the end of each accounting period. At the end of each financial year the ledger is used to prepare a set of final accounts. Trading account, a balance sheet and a profit and loss account is included in the final accounts. 

Benefits of Bookkeeping Services

The importance of bookkeeping services for small business or larges business cannot be overstated. It helps the business owner to analyse its company even more. 

Mention below are the points that clarifies why bookkeeping is important for a business and why one should opt for bookkeeping services for their businesses: 

1. Detailed Recording :

A dedicated bookkeeping service will help to keep the records up to date. The books will be thorough and detailed. This finished recording will not only help you in assisting and supervising your business accounts, it will also prove to be of great assistance when you need your financial statements. It will also be helpful when your company is audited because this process will be much cheaper and faster. 

2. Always in accordance with the Law

A competent bookkeeping service will ensure that all of your accounts and books are up to date with the most recent legal changes and will always comply with the most recent legal requirements.

You can rely on the bookkeeping services to correct any errors because they hold themselves and their work accountable. 

3. Making plans becomes simpler :

By hiring a bookkeeping service you will have a thorough recording and a better understanding of the company’s accounts. bookkeeping services online will help the business owner to plan further for the future in a relaxed state of mind.

Without having to worry about errors in the provided data. The business owner will be able to resolve its problems fast and seize any opportunities that come their way because they will be confident in their data. 

4. Quick Reporting :

When you have up to date books provided by the bookkeeping service the business owners will always have an updated balance sheet available for them. Hence, they can easily inquire about the current state of the accounts. This will help the business owner to present these data to any party interested. Thus boosting the confidence of the business owner in the state of the business as a whole. 

5. Improved relations with the investors and the banks:

Updated books will lead the business owners to have confidence that will eventually give way to better relationships with banks and the investors. The banks will offer the business owner with more affordable loans when they see the company’s success. If any investor becomes interested in the company, the business owner can show the present detailed sheets. Thus leading to an investment.

6. Tax predictions will be better :

When the Authorities will ask for an official financial statement from the company owner for taxation, the owner will be able to analyse the outcome more precisely as they'll be having a thorough balance sheet available to them by the bookkeeping service. Having the books in order will help the business owners to be more confident about the taxes and they'll be aware about the expected amount at the end of the financial year. 

7. Business response time will be faster :

When the business owner will have up to date information about the accounts. He will be able to make decisions quickly if there happen to be any changes in the market or to the business itself. 

8. Audits will be easier :

Making financial statements becomes much faster and easier when there happens to be a better data recording model. An audit can be conducted easily because bookkeeping services will make detailed and thorough accounts. The audit will be difficult if the accounts are messy.

Types OF Bookkeeping Services

There are several types of bookkeeping services outsourcing online & Offline. These bookkeeping services are : 

1. Cash : It doesn't get any simpler than your bank account. All of your business transactions, both incoming and outgoing, will go through your cash account. The more active the business, the more difficult it is to keep track of your cash flow. 

2. Accounts receivable : If your company has accounts with customers that do not require immediate payment, such as a 30-day credit period, you must include an Accounts Receivable component in your bookkeeping. This account allows you to keep track of the status of your payments, whether they've been collected or remain uncollected.

You must keep an eye on this account because if some orders are misplaced or slip through the cracks, you may find yourself out of pocket and forced to make up the difference in order for the invoices to balance correctly. It is critical to organise this account so that you can send out bills on time and provide the best customer service when accepting payments.

3. Inventory : Your inventory account must account for all of the products you have on hand. Regular stock takes should be performed to keep track of everything you have in stock. Then you'll be able to account for every penny that's currently sitting there waiting to be sold.When it comes to accurately forecasting how your business will perform over an accounting period, making sure you account for everything is critical.

4. Accounts payable : This is often the account that no one likes because it allows you to see exactly what money is leaving or has left the business and when. You, like the others, must take good care of this account to ensure that you do not make any late payments, that you do not overspend and leave yourself short for monthly outgoings, and, most importantly, that you do not pay anyone more than once. Good organisations can frequently assist in making early payments, which, if you establish a good reputation with the creditor, may qualify your business for a discount or special offer.

5. Loans payable : If you've ever taken out a business loan, you must keep track of them in your loans payable account. This account will keep track of everything you still owe and when payments are due.

6. Sales : In this account, track all of your incoming revenue from sales transactions. Recording these sales on a regular and timely basis is critical for understanding your company's true position. You don't want to wait too long before recording sales transactions, especially if you're receiving a high volume of orders per day, because mistakes are easy to make. People may not receive their orders as a result of this. 

7. Purchases : Your bookkeeper should keep track of any materials or goods you purchase for your business in your purchases account. This account is linked to the previous sales account. Both are critical for calculating Cost of Goods Sold (COGS) and your company's gross profit, so they must be correct. 

8. Payroll Expense : Payroll is typically the most expensive aspect of running a business. This account is not only used to pay your employees the correct amount each month, but it is also used to calculate taxes and other government requirements. Paying the incorrect amount of tax can land you in big trouble, so it is necessary to do everything correctly. 

9. Retained Earnings : Your retained earning accounts keep track of any profits that are reinvested back into the business. Retained earnings are a running total of money that has been kept since the establishment of the company.  This account is relatively simple to manage and is critical for investors and shareholders who want to know where their money is going as well as the overall success of the business. 

Types of bookkeeping system

There  are two types of bookkeeping system 

  1. Single Entry System – Single Entry bookkeeping is a simple way of bookkeeping where each transaction is noted in a journal as a single entry. This is a cash-based bookkeeping procedure that keeps a journal of outgoing and incoming cash. 
  2. Double entry system – Double entry bookkeeping is a procedure of recording transactions where every business transaction is made in at least two accounts as a credit or debit. In the double entry system, it is required that the amounts registered as debits equal to the amount registered as credits.

Difference Between Bookkeeping & Accounting

Mentioned below are the differences between Bookkeeping and Accounting:

  1. Bookkeeping serves as a foundation of accounting whereas accounting creates financial reports and statements using the data provided by bookkeeping.
  2. Bookkeeping serves as one of the components of the whole accounting system. On the other side accounting has a wider scope than bookkeeping and stops where it stops.
  3. The process of bookkeeping produces data that is used as input in accounting whereas accounting produces financial statements that can be used to make reasonable decisions. 
  4. The goal of bookkeeping is to preserve an organised, chronological record of financial activity and transactions. On the other hand accounting is used to compile information on a company's operating performance and financial health.
  5. To summarise the impact of all financial transactions made by a business over a specific time period is the goal of bookkeeping, whereas accounting aims to comprehend and analyse financial data so that users may make smart  decisions. 
  6. Bookkeeping is mostly a clerical task. There are no specialised skills or knowledge needed for bookkeepers. On the other hand, accounting calls for the expertise of an accountant as well as familiarity with several accounting procedures and principles.
  7. The bookkeeping procedure complies with accounting principles and practises whereas different entities may have different accounting practices and approaches to understanding and analysing financial reports. 

Role Of Bookkeeping in Business

Maintaining correct financial records, which is something that businesses are obligated to do by law for the purpose of taxation is made easier with proper bookkeeping. 

In addition to being a legal responsibility,accurate bookkeeping has useful business advantages. A successful business needs good bookkeeping for a number of reasons, including: 

Budgeting: It becomes simpler to examine one's financial resources and gauge cash flow when income and expenses are recorded. 

Organisation : The Authorities, investors, accountants, and lenders are just a few of the people that may be interested in your financial records, hence bookkeeping is a significant tool for them. When your documents are structured, it becomes simpler to locate the information you need and when you need it. It will also become easier to deliver it when requested, to pay taxes, and it may possibly increase your chances of getting funding. 

Analysis : Bookkeeping aids in the creation of financial statements for your business. These statements can be used to monitor cash flow and help you in identifying the strengths and weaknesses of your business. 

Planning : Financial statements can also show whether projects have or have not been successful, which can assist shareholders and business owners in making future plans.

Especia’s Bookkeeping Services

Especia offers various types of bookkeeping services:

  1. Virtual Bookkeeping services/bookkeeping services online – When a bookkeeper works with a client remotely, it is referred to as virtual bookkeeping. It is made possible through accounting software. The software allows you and your bookkeeper to share an account. The businesses can use virtual bookkeeping to lower their burden. When compared to hiring an internal bookkeeper, using a virtual bookkeeping service can save your business over 83%. 
  2. CPA Bookkeeping Services – Professionals in finance and accounting can obtain the designation of certified public accountant. A CPA is not the same as an accountant.Instead, the credential stands for a licensed accountant who has the authority to submit official documents to the government, including audits and tax reports. CPA Bookkeeping services can be used to help a person in creating a personal financial plan or assist a business owner with tasks like tax planning, financial statement analysis and comprehending complicated financial transactions in order to make business decisions.
  3.  GST compliance – Whether your company requires assistance with tax registration, return filing or a custom built GST compliance powerhouse, our firm is composed of GST domain experts, who are committed to assisting their clients in all areas ranging from tax analysis to specific projects and GST Compliance solutions. Our firm is here to help you navigate the tangle of GST arrangements and achieve excellent results when structuring any transactions. 
  4. Income tax compliance – With the rapid changes in the Indian tax and accounting laws it becomes difficult for the businesses to stay aware of the changes in both the laws and their application in compliance procedure and tax filing. Our firm is committed towards providing tax compliance and related tax consulting services. 
  5. FEMA compliance – The Foreign Exchange Management Act ( FEMA ) is the guiding law that governs the flow of funds from foreign countries to India and vice versa. Due to globalisation and the rapid growth of international trade investments, the importance of FEMA filing has grown. Our firm helps clients in compliances of FEMA.
  6.  Audit – A compliance audit is a thorough examination of a company’s adherence to regulatory guidelines. The effectiveness and thoroughness of risk management practices, security policies, user access controls, and compliance preparations are evaluated in audit reports during a compliance audit.
  7. Internal Audits  – An organisation’s internal controls including its corporate governance and accounting procedures, are assessed via internal audits. These audits aid in the maintenance of accurate and timely financial reporting and data collection, as well as the compliance with laws and regulations. Hiring internal audit services helps support their management teams. These audits also provide management with the resources they need to achieve operational efficiency by detecting issues and correcting mistakes before they are discovered during an external audit.
  8. Treasury management – The act of managing a company’s everyday cash flows along with more significant financial choice is known as treasury management. Hiring a service that provides treasury management helps companies in things like managing funds, mitigating potential future risks etc.
  9. Accounts Payable and Accounts Receivable  – Accounts Payable is the term used when a business acquires products on credit that must be repaid within a short period of time.Accounts receivable refers to the sum of money due to a company for goods or services delivered or used but not yet paid for by customers.Hiring an accounts payable and receivable service will help the company to accurately track everything. 
  10. Payroll Expenses – The expenditures incurred by your company while    hiring independent contractors and employees are known as payroll  expenses.
  11.  Retained Earnings – After deducting dividend payments, a company's retained earnings are its total net earnings or profits.

Conclusion on Bookkeeping services

Bookkeeping is one of the most important part of running a business as mentioned in the article. 

Without it the businesses most probably will face difficulties. It is necessary for businesses to hire a bookkeeper or a bookkeeping services in order to keep the running of the business smooth.

There are two types of bookkeeping. These are- Single-entry bookkeeping system and the Double-entry bookkeeping system.

The qualifications of a bookkeeper can range from a high school diploma, certificates from online bookkeeping courses, and diplomas or degrees in accounting or business.

The full service bookkeeping includes the typical bookkeeping responsibilities such as data entry. However it also includes additional accounting duties. One can say it is a mix between traditional bookkeeping and accounting. 

To practice bookkeeping, the first step is to choose a bookkeeping system that fits your requirements—then choose an accounting software where you can track your expenses. And by completely separating your business and personal finances.

The five account types are 

  1. Assets
  2. Liabilities
  3. Expenses
  4. Income (Revenue)
  5. Equity 

Both bookkeeper and accountant serve important purposes in the firm. The advantages of keeping are that bookkeepers are more accomplished in handling records, keeping a bookkeeper helps save money, keeping a bookkeeper helps you to focus more on the business etc.

The duties of a bookkeeper include- recording sales revenue, expenses, invoices, purchases, etc., into the general ledgers. They are also responsible for preparing financial statements such as balance sheets, income statements, cash flow statements, and payroll functions.

Outsource bookkeeping services India perform the following functions for your business- 

Track and document payables and receivables. 

They prepare monthly financial and bank statements. 

They process your employees’ payroll. 

They record invoices and document receipts from customers.

The double and single-entry systems of bookkeeping are the most common methods of bookkeeping. However, the double-entry system of bookkeeping is the more accurate of the two.

Bookkeeping lays the foundation for accounting. Accounting uses the information collected during bookkeeping to preparing financial statements. While bookkeeping is done to record all financial transactions, accounting is done to ascertain the profit or loss of the business and to depict the business's financial position.

The three golden rules of accounting are- 

Debit what comes in, credit what goes out. 

Debit all expenses and losses and credit all profits and revenue. 

Debit the receiver and credit the giver.

Usually, filing for tax returns comes under the purview of an accountant; however, a well-qualified bookkeeper will be able to prepare tax returns.

Like with any other profession, being a good bookkeeper can be hard because it requires a lot of accuracy and precision. However, it can become easy once you pick up on the basics and systematically record your recording.

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